Executive Office - Media Relations - Administrative Assistant

Location(s) US-NY-New York
Job ID
2021-83710
Schedule Type
Full Time
Level
Support
Function(s)
Administration, Facilities & Security
Region
Americas
Division
Executive Office
Business Unit
Corporate Communications
Employment Type
Employee

MORE ABOUT THIS JOB

Executive Office
The Executive Office includes several teams responsible for corporate strategy, brand, marketing, government affairs,
investor relations, communications, environmental strategy, and alumni relations. You will be part of a highly collaborative
team, in a fast-paced, and rapidly changing environment.


Summary
The Media Relations team is responsible for the firm’s press strategy, including managing relationships with reporters
around the world. The team is seeking to add a highly motivated administrative assistant. This full-time role will support
several managing directors and vice presidents in the Media Relations team. Previous experience in supporting teams is
preferred, as well as the ability to work well under pressure in a busy and dynamic environment.

RESPONSIBILITIES AND QUALIFICATIONS

Principal Responsibilities

  • Provide administrative support to several managing directors and vice presidents
  • Coordinate senior-level internal/external meetings and conference calls for the team with various constituents,
    including reporters
  • Arrange, confirm and manage detailed calendars for managing directors and vice presidents on the team, with the
    ability to prioritize meetings and manage logistics
  • Handle a high volume of phone calls for the team, including the Press Office line
  • Maintain detailed calendars and related logistics for the team
  • Coordinate domestic and international travel when needed
  • Respond to and follow up on select reporter inquiries and requests
  • Arrange and maintain workflow for several global processes (multiple time zones) such as press releases, web
    updates, materials development
  • Prepare and process travel and expense reports on a timely basis
  • Handle a number of vendor-related administrative duties, including but not limited to, processing invoices
  • Perform general tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining
    contact lists and process documents, archiving and preparing pre-meeting materials for review
  • Maintain understanding of firm policies, and learn how to use key tools and applications (e.g., expense and vendor
    management systems)
  • Additional projects and duties as they arise

Qualifications

  • Highest degree of integrity and confidentiality required
  • Highly organized with utmost attention to detail
  • Excellent judgment and resourceful
  • Comfortable liaising with people at all levels, including C-suite executives
  • Ability to maintain high standards despite pressing deadlines
  • Excellent multi-tasking, communication (written and verbal) and organizational skills
  • Ability to work in a team and fast-paced environment a must
  • Proficient experience with Excel, Outlook, Word and PowerPoint
  • Enthusiastic – high energy and “can do” approach

ABOUT GOLDMAN SACHS

ABOUT GOLDMAN SACHS


At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html



© The Goldman Sachs Group, Inc., 2021. All rights reserved.
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity