Legal-ALBANY-Support-Administrative Assistants - Non MC

Location(s) US-NY-Albany
Job ID
2021-84997
Schedule Type
Full Time
Level
Support
Function(s)
Legal
Region
Americas
Division
Legal
Business Unit
Consumer Wealth Mgmt Legal
Employment Type
Employee

MORE ABOUT THIS JOB

Legal Division

 

We work at the intersection of finance and law, providing counsel and advice that support a variety of business activities across the firm. We also provide advice with respect to the resolution of legal, regulatory and reputational risks and ensure the firm’s activities are conducted within the boundaries of the law and consistent with preserving and enhancing the firm’s reputation. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.

RESPONSIBILITIES AND QUALIFICATIONS

Legal is seeking a highly motivated Administrative Assistant.  This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment

 

JOB SUMMARY & RESPONSIBILITIES

  • General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
  • Provides administrative support in a complex team environment to a group of VPs and Managing Directors
  • Coordinate senior-level internal/external meetings and conference calls for the team
  • Maintain detailed calendars and related logistics for the team
  • Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
  • Prepare and process travel and expense reports in a timely manner
  • Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving
  • Handle a number of vendor-related administrative duties, including but not limited to, processing invoices
  • Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)
  • Arranging internal and client meetings - booking of conference rooms, registering guests, ensuring materials organized
  • Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)
  • Acting as the main point of contact for administrative queries for the department

NECESSARY QUALIFICATIONS:

 

  • Minimum 3+ years’ experience as an Administrative Assistant in a banking or corporate environment
  • Excellent interpersonal and communication skills
  • Organized, efficient, detail-oriented, and highly motivated
  • Ability to solve problems quickly and efficiently
  • Knowledge of general business, corporate and government cultures
  • Ability to handle highly sensitive, confidential and non-routine information
  • Comfortable working with people at all organizational levels
  • Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change
  • Must have excellent judgment; be an independent thinker and resourceful
  • Team player with a positive attitude
  • Highest degree of integrity, professionalism, diplomacy and discretion required
  • Strong proficiency in MS Word, Excel, PowerPoint and Outlook

 

SKILLS / EXPERIENCE

 

  • Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services industry
  • Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills
  • Team player with a positive attitude
  • Ability to communicate clearly, concisely and confidently
  • Strong attention to detail
  • Strong organizational skills
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Discretion – ability to handle sensitive matters confidentially at all times

ABOUT GOLDMAN SACHS

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

 

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

 

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

 

© The Goldman Sachs Group, Inc., 2020. All rights reserved. Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity